/TradesLandscapers

Galaxera for landscapers

Crews across sites, and a season that doesn't wait.

Three crews assigned, a maintenance round auto-scheduled, and timesheets approved from the ute.

Spring enquiries answered while you're on a mowerThe receptionist picks up the calls you can't hear over a mower deck, pulls the address and the problem out of the call, and texts you the rundown so nothing is lost in the busiest eight weeks of your year.

Quotes done between sitesTalk a quote through hands-free while you're driving to the next job, and check it before it sends. Prices lean on what you've already quoted and won.

You're on a mower, not at a desk, and three crews need direction.

The call you missed

Landscaping is spread out: different crews, different sites, different days. It's run by phone call and group chat, which works right up until someone turns up to the wrong address or a maintenance round gets skipped and the client notices.

What it’s costing you
right now.

No product in this section. Just the three things that quietly take money out of a trade business like yours.

The maintenance round is the steady money, and the easiest to drop

Design-and-construct pays in lumps. The fortnightly maintenance is what covers the wages between them. Skip one client for six weeks in a busy December and you don't lose a visit, you lose the contract.

Every quote is a measurement you did by walking it

Turf, paving, retaining, mulch: all of it's area and linear metres, all of it paced out with a wheel and totted up later. Get it short and the job funds itself out of your margin.

Three crews, one phone, and a season that won't wait

Spring decides the year. Running it on calls and a group chat works until someone turns up at the wrong address with a bobcat on the trailer, and there's no spare day in the calendar to make it up.

What it does for landscapers.

Six answers, in the order a week actually runs: win the work, price it, get paid, run the job, run the crew, know the numbers. Each one is tied to something the product ships.

Spring enquiries answered while you're on a mower

The receptionist picks up the calls you can't hear over a mower deck, pulls the address and the problem out of the call, and texts you the rundown so nothing is lost in the busiest eight weeks of your year.

Quotes done between sites

Talk a quote through hands-free while you're driving to the next job, and check it before it sends. Prices lean on what you've already quoted and won.

The invoices chase themselves

Invoice a finished landscape or a month of maintenance from the job, and anything still owing gets a text and an email on whatever schedule you set.

Who's where, and rounds that repeat

Assign jobs to workers in the diary with clashes flagged before two people are booked for the same slot, and set regular mowing and maintenance to recur so the round rebuilds itself.

Hours and pay handled

Crews log their time from their phones on a free portal, you approve it, and payslips come out of the approved hours. PAYG is an estimate, and super sits at 12% until you say otherwise.

Construction against maintenance, in dollars

Money in from paid invoices, plants, turf and materials recorded against the job, wages from payslips you actually issued, and the bottom line of the three, so you can see which half of the business is actually paying for the other.

The four that run the week.

Phone AI Receptionist

Answers the calls you can't take, and books the job while you're on the tools.

Open

Quoting

Get the quote out the same day, before the customer rings someone else.

Open

Invoicing

Invoice the day you finish, and let Galaxera do the chasing.

Open

Job Management

Site photos, plant lists and access notes on the job, so a crew that has never been to that property still knows where the tap is.

Open

And the other 10,
on the same plan.

Those four plus these 10 is the whole product — 14 of them, and the three trade plans carry an identical feature set. You choose seats and phone time, never features.

Nothing rings out

Mobile AI Voice Assistant
Run the admin by talking: hands dirty, phone in your pocket, driving between jobs.
Unified Inbox
The client's text, the designer's email and the missed call about one garden, in one list.
AI Reply Drafting
The reply is already written. Read it, change what you want, send.

Priced and billed

Plan Takeoff, Measuring & Roof Design
Measure turf, paving and retaining runs off a scaled landscape plan instead of pacing the block, and carry the square metres onto the quote.

The week, the crew, the numbers

Team Management
Rosters, timesheets, payslips and leave, without a shoebox of paperwork.
Reporting & Analytics
What actually came in, what went out, and what's left, from real numbers.
Xero Integration
Maintenance billing that reconciles itself: out to Xero when you invoice, back from it when they pay, month after month.

More work coming in

Automated Follow-ups
A reminder before the maintenance visit so the gate is unlocked and the dog is in, and a review request after a garden lands well.
Website Creation
A proper website for your business, built from details you've already entered.
Marketing
A finished garden is the strongest advertising in the trade. The Your Facebook Page and Instagram get the finished shots with a caption you didn't have to think up.

Two setup notes. Email reaches the inbox once you forward it to your Galaxera address — connecting Google lets Galaxera send as you, never read your mail. And Instagram posting needs an Instagram Business Account linked to your Facebook Page; Facebook works on its own.

What sits outside it

Publishing your website is a one-off $99 build, not part of the subscription. Going live — connecting the receptionist to your number, publishing a social post, finalising a payslip — needs a paid plan rather than the free trial. And projects, progress claims and retention are Builder-plan features that never appear on a trade plan. Everything named on this page is on all three trade plans.

Every product in full

It does the work.
You’re still the boss.

Galaxera runs 64 AI features across the business: answering the phone, drafting, summarising, pricing, scheduling, writing your posts and your marketing emails. Every one of them is pointed at a single job, briefed on your business, and does nothing you haven't switched on.

Each one does a single job

64 separate AI features, not one chatbot asked to do everything. The quote drafter works out what the job involves and is never shown a price. The prices come afterwards, off your own rates. The reply writer reads the conversation so far and what your business does. The call summariser writes down what was said. Narrow jobs are the ones AI is actually good at.

Briefed on your business, not a generic model

The ones that write for you get the part of your business they need before they write a word: your services and hours, your saved rates, your own wording. Pricing goes furthest. It leans on what you have quoted before, weighted toward the quotes that were accepted and away from the ones that were declined, so the number that comes back is yours getting sharper rather than a guess.

It drafts. You send

Quotes, invoices and replies get written, and then they wait. None of them reaches a customer until you tap send. The messages that do go out on their own are the ones you switched on yourself: the invoice chases, the booking reminders, the review requests. Turn any of them off whenever you like.

Metered and on the record

Every call is metered against your business and written to a cost record: tokens, dollars, how long it took, whether it worked. There is a daily ceiling too, and once it is reached new calls stop. You are never guessing what the AI did or what it cost you.

Landscapers ask us this.

Yes. Jobs are assigned to workers in the calendar, and Galaxera flags a clash before you double-book someone.

Yes. A job can be set to recur, so a fortnightly or monthly round is created when it's due rather than relying on memory.

If the plan is scaled, yes. Scale it once, trace the areas and runs, and Galaxera returns square metres and linear metres that carry onto the quote. You can add a waste percentage. It measures the drawing you give it; it doesn't survey the block.

Yes. Reporting is built from paid invoices, expenses recorded against jobs and issued payslips — actuals only — so you can compare a period of maintenance work against a period of construction rather than guess.

No. One feature set across all three plans, and the portal your crews use for hours and leave is free whichever you're on. What you're actually choosing is owner logins and how much phone time comes with the month.