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Job Management
Every job, every detail, in one place — instead of across three notebooks and a group chat.
The problem
The job details live in your head, and that doesn't scale.
What was agreed, what's been ordered, which photos matter, who's turning up Thursday — it's spread across texts, a diary, and memory. When something's forgotten, it costs a return trip. When you're away, nobody else can pick it up.
How it works
From start to done.
Job created
From an accepted quote, a phone call, or straight from your calendar.
Everything attached
Notes, photos, materials, checklists and site details live on the job.
Scheduled
Put it in the diary and assign who's doing it, with clashes flagged before they happen.
Closed out
Finish with a compliance certificate and an invoice from the same record.
Everything you get
Built to do the whole job.
Every job in one place
Customer, site, schedule, materials, notes and photos on a single record.
Checklists that appear by themselves
Your job checklist is seeded onto the job the moment it is created.
Photos that stay with the job
Site photos attach to the job, not your camera roll.
Assign the right person
Put a worker on the job and Galaxera flags a clash before you double-book them.
Recurring work books itself
Servicing and maintenance repeat on a schedule and appear when they are due.
Certificates signed on site
Raise a compliance certificate from the job and get it signed before you leave.
Job history by address
Every job at a property, grouped by site, going back years.
Straight to invoice
Finish the job and bill it without re-entering anything.
Everything in job management
The full list.
The job record
- Customer, site address and contact on every job
- Notes you can add as you go, from your phone
- Reminders on a job so the thing you promised doesn't get forgotten
- Before and after photos, kept against the job
- Materials used, with cost
- Time on site logged against the job
- Documents and drawings attached to the job
Scheduling and crew
- Drag a job into the diary and give it to a worker
- Warns you when a worker is already booked at that time
- Reschedule without the times drifting between timezones
- See the whole crew's day in one view
- Assign more than one worker to the same job
- Writes out to your Google Calendar
Proof the work happened
- Text the worker a check-in link for the job
- Check-in and check-out stamped with location and accuracy
- Before and after photos captured at the site, not from memory
- Worker leaves a note on what they found
- The visit becomes a timesheet entry automatically
- Chase a worker who hasn't checked in yet
The Job Pack
- Nine sections: customer, description, materials, crew, safety, checklist, photos, documents and a site map
- Turn any section off for a job that doesn't need it
- Checklists seeded onto the job from your own templates
- Safety and compliance notes carried on the pack
- Hand it to a worker so they arrive knowing the job
Compliance certificates
- The right certificate for the state and trade — VIC COES, NSW CCEW, VIC plumbing, QLD Form 4
- Licence holder name and licence number are required fields
- Certificate number recorded where your scheme issues one
- Electrical test results entered per test: earth continuity, insulation resistance, polarity, RCD operation, fault-loop impedance
- The declaration is signed by the licensed worker, naming the standard
- Customer counter-signs to acknowledge handover
- Issued to the customer on a private link and kept on the job
Finishing up
- Send the customer a progress update mid-job
- A completion report with the work, photos, materials and time on site
- Raise the invoice straight from the finished job
- The job's history stays against the customer for next time
End to end
Job Management, start to finish.
The diary
See the week, move the week.
Drag a job when the weather turns and the right people get told. Clashes are flagged before two workers land at the same address.
- Assign jobs to workers
- Conflict detection before you book
- Reschedule without ringing around
On the job
Everything about the job, on the job.
Notes, photos, materials and checklists live on the record, so the person doing the work has what they need without ringing you.
- Checklists seeded at creation
- Photos attached to the job
- Compliance certificate signed on site
Nothing forgotten
From booked to billed without a gap.
The job carries its materials from the accepted quote and turns into an invoice when it is done.
- Materials carried from the quote
- Status you can see at a glance
- One tap to invoice
What it means for you
Why it's worth it.
Nothing gets forgotten
Checklists and notes travel with the job, so the return trip doesn't happen.
Anyone can pick it up
The job record is complete enough that a worker can run it without ringing you.
A real history
Every job for a customer, grouped by site, so you know what you did there three years ago.
Worth knowing
- Galaxera records the certificate the licensed worker fills in and signs — it doesn't certify work or verify a licence. The tradesperson is the certifier.
- The completion report is a record of the work done, not a certificate of compliance. Test results belong on the compliance certificate, where a licensed worker enters them.
- Google Calendar is write-out plus free/busy — jobs created in Google don't come back into Galaxera.
Questions
Before you ask.
Can I see every job I've done at an address?
Yes. A customer's jobs are grouped by site location, so you can see the full history for a property — useful when you're back at a place you last worked on years ago.
Does it handle recurring work?
Yes. Jobs that repeat on a schedule — servicing, maintenance contracts — are created automatically when they're due.
Less admin, more tools-on-time
See job management on your own jobs.
Set up with your businessWe walk through your trade, your rates and your jobs — not a generic demo.
The AI does the adminCalls answered, quotes drafted, invoices chased — while you stay on the tools.
Fifteen minutesPlans start at $49/month + GST. No card to look at it.