DR
1:12
AI summary & reply
Hot water system leaking at 14 Bourke St, Redfern. Wants someone today if possible.
Draft reply
Software for carpenters.
Variations, materials and a dozen decisions a day.
14 days free · no card required
The job changes, the price doesn't get updated, and you wear it.
Carpentry jobs move. The client adds a bit here, changes their mind there, all agreed standing in the sawdust. Then the invoice goes out at the original price because nobody wrote the variations down, and the difference comes out of your pocket.
What it’s costing you right now.
Scope creeps a favour at a time
It almost never arrives as a formal variation. It's "while you're here, could you just…", said four times over a fortnight, each one too small to make a fuss about. Then the invoice goes out and the conversation about who agreed to what is one you're having from memory.
You're the bank until the claim gets paid
Materials go on your card, the crew gets paid on Thursday, and the client pays on their own schedule. The work is all there. The cash to cover Thursday is somewhere behind it.
A long reno turns into a folder of loose paper
Six months, one client, forty decisions, three quotes, a dozen variations and two hundred photos spread across a phone, an email account and a notepad in the ute. Finding the one that settles an argument takes an evening.
What it does for carpenters.
The enquiry gets answered while you're on the drop saw
The receptionist takes the call you can't, gets the job, the address and how urgent it is, and texts you the rundown instead of leaving you a missed-call badge.
Quote the variation while it's fresh
Price a change from your phone and send it before you've left the site, so it's agreed in writing before the work happens rather than argued about at invoice time. Lines come from your saved rates.
Invoice as you go, and let the chasing run
One job can hold two invoices, a deposit now and the rest later, so a long renovation can be billed progressively rather than all at the end, and late accounts are followed up by text and email without you having to ask twice. You stop being the one who has to ring.
Everything agreed lands on the job
Notes, photos and material lists sit on the job record, so what was agreed on site is written down instead of remembered. The expense list on an accepted quote carries onto the job, so what you priced is what you order.
Chippies' hours, approved not guessed
Your carpenters and apprentices log their own time on a free portal, you approve it, and payslips come out of the approved hours with the PAYG estimated and the 12% super default applied.
Whether the reno actually made money
What you invoiced, materials recorded against the job, what the crew cost, and the profit that falls out. On a six-month job that's the difference between a good year and a busy one.
It does the work. You’re still the boss.
Each one does a single job
Over 100 AI agents, not one chatbot. The quote drafter never sees a price; the prices come off your own rates.
Briefed on your business
The ones that write get your services, hours, rates and wording first. Pricing leans on the quotes you won.
It drafts. You send
Quotes, invoices and replies wait for your send. Reminders and the text a caller gets after a call go out on their own. You can turn each off.
Metered and on the record
Every AI call is metered, written to a cost record and held under a daily ceiling.
The four that run the week.
Phone AI Receptionist
Answers the calls you can't take, and books the job in or holds it for you to confirm.
Quoting
Get the quote out the same day, before the customer rings someone else.
Invoicing
Invoice the day you finish, and let Galaxera do the chasing.
Job Management
Every job, every detail, in one place instead of across three notebooks and a group chat.
How it runs for carpenters.
Carpentry scheduling software for a small crew
A carpentry week rarely runs the way it was booked. The frame is late off the truck, the plasterer needs another day, and the client wants the deck done before the pergola. In Galaxera the diary is the schedule: put a job on a day, put one or more chippies on it, and a clash shows if one of them is already booked somewhere else.
Drag a job to another day and Galaxera moves your Google Calendar event and the customer's reminders, then drafts a message with the new time for you to send. Each carpenter gets the job pack (the address with access notes, the materials and the checklist) and a check-in link, so arrival and departure are stamped with the time and, if the phone allows, the location, and you know who was on which site without ringing round.
Job management for carpenters, from quote to finish
Most carpentry work starts as a quote. The client opens it on their phone, accepts and signs on screen, and the job is made with the customer, the site address and the quote's expense list already on it. Send that list to your timber yard by email with the PDF attached, or by text with a link, from the job itself, so the order matches what you priced.
While the job runs, site photos, notes, drawings and documents attach to it rather than to your camera roll. A change the client asks for goes out as a new version of the quote, so the new price is agreed before the extra work begins. When it's done, the invoice comes off the job with the quote's lines already on it, and a job that runs for weeks can carry as many invoices as it needs.
AI receptionist for carpenters
Enquiries come in while you're on the drop saw or up a ladder with a nail gun. Calls to your Galaxera number ring your mobile first, for as long as you set, and if you don't pick up the receptionist answers in your business name. It takes the caller's name and number, the suburb, what the job is (a deck, a door that won't shut, a pergola to price) and how urgent it is, and asks for a photo if you've switched that on.
It answers questions about your hours, services and the areas you cover, and gives the starting prices on your price list, never a total. When the call ends you get a text with the rundown. With booking switched on and Google Calendar connected it books a free time on the call; otherwise you confirm the time from your Inbox.
Quoting carpentry from plans with Plan Takeoff
Load the architect's PDF, a photo of the drawing or a DWG file, and trace one dimension you know to set the scale for that page. Trace runs to get metres of skirting, architrave or decking, draw regions for floor and deck areas in square metres, and tap each door, window or stair to count it. Give a wall run a height and you get its area, less the doors and windows you list with their sizes.
Add a waste percentage and the chargeable quantity is what carries onto the quote, priced from your own rates. A DWG file arrives already counted from its blocks. A carpentry symbol set is built in, and the items you set up are saved for the next plan.
And the other 10, on the same plan.
All 14 products are on all three trade plans. You choose seats and phone time. Projects adds progress claims.
Nothing rings out
- Mobile AI Voice Assistant
Talk the variation through on the drive home and have it drafted before you walk in the door, rather than reconstructing it at nine.
- Unified Inbox
The architect's email, the client's text and the supplier's call about one renovation, in one list instead of three apps.
- AI Reply Drafting
Tap once for a draft. Read it, change what you want, send.
Priced and billed
- Plan Takeoff & Measuring
Count and measure off the architect's drawing to build a materials list, instead of scaling a printed plan with a ruler at the kitchen table.
The week, the crew, the numbers
- Team Management
Crew bookings, timesheets, payslips and leave, without a shoebox of paperwork.
- Reporting & Analytics
Materials and wages recorded against the job they went on, so a long build shows what it returned rather than what it felt like.
- Xero Integration
The books keep up with a job that runs half a year. Invoices out to Xero, payments back from it, nobody re-typing a six-month build in June.
More work coming in
- Automated Follow-ups
The chasing that makes you money, done on a schedule instead of when you remember.
- Website Creation
Pick from 30 trade templates, put in your own words and photos, and publish from $99 + GST one-off.
- Marketing
Finished joinery sells the next job. The finished shots go to Facebook and Instagram with words already on them. You check them, you post.
Carpenters ask us this.
Talk to usHow do I stop losing money on variations?
Quote the variation from your phone while you're still on site and send it for the client to accept, so the change is agreed in writing before the work happens rather than argued about at invoice time.
Does the materials list carry through to the job?
Yes. The expense list you put on a quote carries onto the job when the quote is accepted, so what you priced is what gets ordered.
Can I bill a long renovation as I go?
Yes. Invoice the same job as many times as the job needs, so you bill as you go instead of carrying materials and wages to the end of a twelve-week renovation. You decide what each invoice covers, and the overdue ones get chased without you asking.
Can I quote off the architect's drawings instead of measuring by hand?
If the drawing is scaled, yes. Scale it once, then trace runs and areas or tap the repeating items to count them, and the quantities carry onto the quote with a waste percentage if you add one. Commercial work billed on a schedule of values, with cumulative progress claims and retention, is on the Scale plan.
Do the crew tools cost extra?
No, and nor does the crew side. Every plan carries the same fourteen; the price difference is owner logins and monthly receptionist, voice and text time. Your carpenters' timesheet portal costs nothing on any of them, however many you put on it.
Get tonight’s paperwork off your plate.
14 days free · no card required
- No card to start. Cancel any time.
- Quotes and invoices wait for your send.
- Set up and quoting the same day.