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XeroConnected — Dave’s Electrical Pty Ltd
ConnectedLast sync 2 min ago · Payments checked 2 min ago
Payments post to Business Cheque (090).Change
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Xero Integration
Invoices and payments stay in step with your books, both directions.
The problem
Doing the same invoice twice is nobody's idea of a system.
You raise an invoice in one place and re-enter it in the accounting software. Then a customer pays into the bank, and the first system doesn't know — so it keeps chasing them. Every gap between the two is either double work or an embarrassing reminder.
How it works
From start to done.
Connect Xero
Authorise the connection once and choose which bank account payments come from.
Invoices sync out
Invoices raised in Galaxera appear in Xero without re-keying.
Payments sync back
A payment reconciled in Xero marks the invoice paid in Galaxera.
Chasing stops
Because Galaxera knows it's paid, the reminders end automatically.
Everything you get
Built to do the whole job.
Connect once
Authorise Xero and pick which bank account payments post to.
Invoices flow out
Raise it here and it appears in Xero without re-keying.
Payments flow back
Reconcile in Xero and the invoice is marked paid here.
Chasing stops automatically
Because Galaxera knows it is paid, the reminders end.
Customers pushed across
Customer records go with the invoice, so your books match your jobs.
Syncs every 15 minutes
You do not press a button; it just keeps up.
Cleaner handover
Your accountant gets Xero already matching the work you did.
QuickBooks and MYOB too
Push customers and invoices to QuickBooks Online or MYOB.
Everything in xero integration
The full list.
Connecting it
- Sign in to Xero and approve the connection — no keys to copy
- Pick the bank account your payments land in
- Choose which Xero organisation to sync with
- Disconnect whenever you want, without losing your Galaxera records
Invoices going out
- Invoices you send push into Xero automatically
- The customer is created in Xero if they aren't there yet
- Matched to the existing Xero contact when they are
- Line items, GST and totals carry across as you entered them
- Each invoice is linked, so it syncs once and only once
Payments coming back
- Reconcile the payment in Xero and Galaxera marks the invoice paid
- That cancels every remaining chase on it
- A customer who has already paid stops hearing from you
- Runs on its own — nothing to press
- Safe to run twice; an already-paid invoice is left alone
Other accounting software
- Invoices can also push out to QuickBooks and MYOB
- Contacts are created there the same way
- Payment status comes back from Xero only
End to end
Xero Integration, start to finish.
Both directions
Not just a push — a proper two-way sync.
Most integrations only send invoices out. Galaxera also reads payments back, which is what stops you chasing money you have already been paid.
- Invoices out, payments back
- Marks paid here automatically
- Cancels outstanding reminders
Enter it once
The invoice you raise on the job is the invoice in your books.
No double entry, no end-of-month re-typing, no gap between what you did and what is recorded.
- Customers and invoices carried across
- Runs every 15 minutes
- Nothing to remember
Numbers that agree
Your reporting and your books tell the same story.
Because payments come back automatically, what Galaxera reports as money in matches what your accountant sees.
- Reporting built on paid invoices
- Consistent with your ledger
- Ready at tax time
What it means for you
Why it's worth it.
Enter it once
The invoice you raise on the job is the invoice in your books.
No embarrassing reminders
Payments recorded in Xero stop Galaxera chasing a settled invoice.
Cleaner handover
Your accountant gets Xero already matching the work you actually did.
Worth knowing
- You need to select which bank account payments are drawn from before payment sync starts working.
- Payment sync flips an invoice to paid only when Xero shows it settled in full — a part payment won't stop the chase early.
- Only invoices Galaxera sent can come back as paid. An invoice you raised directly in Xero has nothing here to match to.
- QuickBooks and MYOB receive invoices but don't send payment status back. Two-way is Xero alone.
Questions
Before you ask.
Does payment information come back from Xero?
Yes. It's a two-way sync — invoices go to Xero, and payments reconciled in Xero mark the invoice paid in Galaxera, which stops any outstanding reminders.
Is there anything to set up after connecting?
You need to choose which bank account payments are drawn from. Until that's selected, payment sync won't run.
Less admin, more tools-on-time
See xero integration on your own jobs.
Set up with your businessWe walk through your trade, your rates and your jobs — not a generic demo.
The AI does the adminCalls answered, quotes drafted, invoices chased — while you stay on the tools.
Fifteen minutesPlans start at $49/month + GST. No card to look at it.