Money inInvoiced, collected, and still outstanding
- Money in
- $48,200
- Expenses
- −$16,740
- Team pay
- −$19,880
- Left
- $11,580
Run
Reporting & Analytics
What actually came in, what went out, and what's left — from real numbers, not estimates.
The problem
You know you're busy. You don't know if you're making money.
The bank balance isn't the answer — it's just timing. Working out what a month actually earned means adding up invoices, subtracting materials and wages, and most tradies do that once a year at tax time, far too late to change anything.
How it works
From start to done.
Money in
Counted from invoices that were actually paid, not invoices that were sent.
Money out
Expenses and materials recorded against the jobs they belong to.
Team pay
Wages come from real payslips, not an estimate of hours.
What's left
Profit, from those three actuals — nothing modelled or projected.
Everything you get
Built to do the whole job.
Money in, from paid invoices
Counted when the money actually arrived, not when you sent the invoice.
Expenses against jobs
Materials and purchases recorded on the job they belong to.
Team pay from real payslips
Wages come from issued payslips, not an estimate of hours.
What is left
Profit from those three actuals — nothing modelled.
Weekly or monthly
Switch the window and compare against the period before.
What is still owed
Outstanding and overdue totals, so you know what to chase.
Quotes sent and won
Value quoted in the period and how much converted.
Ready for the accountant
The picture is assembled before you hand anything over.
Everything in reporting & analytics
The full list.
The four numbers that matter
- Invoiced — what you billed this period
- Expenses — what the work cost you
- Team pay — what the crew earned
- Net — invoiced less expenses less team pay
- Every figure comes from records you created, not an estimate
Compared to last time
- This week, last week, this month or last month
- Every headline figure shown against the period before it
- Up or down, in dollars, not a vague arrow
- The date range is spelled out so you know exactly what is counted
Money in
- Invoiced against collected, side by side
- How many invoices you issued
- What is overdue right now
- Tells you plainly when everything is current
Where it went
- Expenses grouped by category
- Each category's share of the total, as a proportion bar
- How many purchases sit behind each line
- Says so when nothing has been recorded, instead of showing a zero
Job by job
- What a single job billed, cost in materials, and cost in labour
- Team pay split into paid and still pending
- Ask Galaxera to read the period back to you in plain English
- Export your data when your accountant wants it
End to end
Reporting & Analytics, start to finish.
Actuals only
Numbers you can act on, because they actually happened.
Money in is what was paid. Expenses are what you recorded. Team pay is what you issued. No forecasts, no invented margins.
- Paid invoices, not sent invoices
- Expenses recorded against jobs
- Wages from issued payslips
What is owed
See the money still out there.
Outstanding and overdue sit next to what came in, so a good month on paper does not hide a cash-flow problem.
- Outstanding and overdue totals
- Which invoices are dragging
- Chasing already running in the background
The wage bill
Know what the crew cost this period.
Team pay is drawn from real payslips — paid and pending — so labour sits honestly against income.
- From issued payslips
- Paid and pending separated
- Per-worker breakdown
What it means for you
Why it's worth it.
Numbers you can act on
See a bad month while you can still do something about it.
No invented figures
Everything traces to a paid invoice, a recorded expense, or an issued payslip.
Ready for the accountant
The picture is already assembled when it's time to hand things over.
Worth knowing
- Reports show recorded actuals only. Galaxera doesn't forecast revenue or estimate margins it can't verify.
- Figures are only as complete as what's been entered — expenses you never recorded can't appear in a cost line.
Questions
Before you ask.
Where do the numbers come from?
Money in comes from invoices marked paid, expenses from what you've recorded against jobs, and team pay from issued payslips. Nothing is projected or estimated.
Does it forecast revenue?
No, deliberately. Forecasts built on incomplete data mislead more than they help, so reporting sticks to what actually happened.
Less admin, more tools-on-time
See reporting & analytics on your own jobs.
Set up with your businessWe walk through your trade, your rates and your jobs — not a generic demo.
The AI does the adminCalls answered, quotes drafted, invoices chased — while you stay on the tools.
Fifteen minutesPlans start at $49/month + GST. No card to look at it.