Software for cleaners.

Quote a clean by the hour, by the job, or by the square metre. Save your standard cleans as templates and your rates in the price book, so an end-of-lease and a weekly office clean are priced the same way every time. For a commercial site with a floor plan, Plan Takeoff measures each area in square metres off the PDF, and the area goes onto the quote as a line priced from your rate.

For a contract tender, switch the quote to a proposal: an overview and scope sections with a lump-sum price instead of a table of lines, carrying your terms and validity date. The customer accepts on their phone and can sign on screen, and the accepted quote becomes a job with the site already on it.

Each clean is its own job. For a regular, open the last one and tap Duplicate job: the copy keeps the customer, address, category, notes and priority, and you set the day and the cleaner. Each copy starts as a fresh job, ready for that visit's photos.

For work that comes round monthly or less often, like a quarterly carpet clean or a six-monthly window clean, set a service reminder. Pick the interval in months and how many days ahead the customer hears from you, and they get a text or email with a link to request a time. Weekly and fortnightly regulars run on Duplicate job.

The calendar shows the whole crew's day in one view. Put one cleaner or a team of three on a job, and if someone is already booked somewhere else at that time it shows as a clash before the day, not when two sites ring asking where the cleaner is. Approved leave sits on the same calendar, so you see the gap before you book into it.

When a clean moves, drag the job to another day or onto another cleaner. Galaxera moves the Google Calendar event and the customer's booking reminders with it, and drafts a message with the new time. Email the cleaner the Job Pack and they have the address with its access notes and the checklist, so whoever covers a sick day isn't ringing you from the car park.

A commercial client with six buildings is one customer with six sites. Every job is filed against its site, so each building keeps its own history and the offices, the warehouse and the childcare centre don't blur into one list. The contract is the run of jobs at each site, set up by duplicating and invoiced per visit or once a month.

For proof of attendance, text the cleaner a check-in link for the site. Arrival and departure are stamped with the time and, if the phone allows, its location, the cleaner leaves a note on anything they found, and check-out needs at least one before and one after photo. When a building manager says nobody came on Tuesday night, you open the visit and the answer is there.

Invoice each clean off its job, or for a commercial client raise a standalone invoice at the end of the month with a line for each visit. If you're not registered for GST, none is charged and the tax label changes with it. Every invoice carries your bank details and payment reference.

Overdue invoices are chased by email and text at 7, 14 and 30 days past the due date by default, whatever the amount, in friendly, direct or formal wording. The customer can tap to tell you they've paid, and marking it paid stops the chasing. Connect your own Stripe account and they can pay by card from the invoice link. With Xero connected, invoices go across within 15 minutes and a payment recorded there comes back and closes the chase.

Each cleaner logs their own hours on the employee portal. It's free on every plan, there's no app to install, it doesn't use a seat, and they see their own timesheet, leave and payslips and nothing else. Site check-ins sit on the timesheet as proof, and a visit with no booked shift becomes a draft entry for you to confirm rather than hours nobody approved.

You approve the week and the pay run is built from the approved hours. Payslips are laid out on the Fair Work template with your ABN, the pay period, hours and rates, and super at 12% by default to your fund. PAYG is estimated from the 2024-25 resident rates plus the 2% Medicare levy, and you can change it on any slip.